EPFO or Employees Provident Fund Organisation encompasses all establishments within the formal services sector that employ 20 or more employees. These establishments are mandated to provide Employees Provident Fund / EPF services to all eligible employees and must also contribute to the employee’s EPF. It is important for eligible establishments to inform EPFO whenever new employees join the organisation and who may be eligible for EPF services. This is to be done by filling and submitting the EPF Form 5 to the regional EPF Commissioner.
To learn about EPF Form 5, we must first know what is EPF.
EPF / Employees Provident Fund is:
EPF Form 5 is:
An employer must use EPF Form 5 to:
Once the EPFO is informed about these employees, it allots fresh Universal Account Numbers to the newly enrolled members. Both employee and employer contributions can then start being deposited in EPF accounts.
Also read – EPF Withdrawal
Mentioned below are the key components of EPF Form 5:
EPF Form 5 is very important for new employees who have not had any employees’ provident fund account in the past. This form helps such new members to easily fetch the benefits through EPF provisions. Without this form, an employee’s social welfare and financial security may remain incomplete. This form also allows employers to ensure that all new employees are covered under EPF rules.
An employer must file EPF Form 5 every month.
For instance, if an employee has joined the organisation on 10th October 2021, his/her employer must submit EPF Form 5 to the EPFO office by 25th October.
EPF Form 5 provides an opportunity to rectify any errors noticed within the form details. For this, an employee can reach out to his/her employer and request for correction of details. Employees can submit any of the below-mentioned documents to employers for error rectification:
Here are the steps that an employee can follow for error rectification in EPF Form 5:
Employers must submit the rectification form to the local EPFO office. Parallely, they must apply for corrections of errors with the EPFO field offices.
Employers can download the EPF Form 5 from the official EPFO website. This form is available in pdf format. Post download, employers can take a physical print of the form and enter details before submitting the same.
EPF Form 5 must be submitted by a company even if there is no new employee in the previous month. In such cases, a company can mention ‘NIL’ under the employee details section in the form.
A company that has more than 20 employees is covered under EPFO. Therefore, it has to submit EPF Form 5 for eligible employees.
It is the employer’s responsibility to fill up and submit EPF Form 5 for all new employees joining the organisation.
Once a UAN is allotted to an EPF member, it remains the same throughout his/her service period. The employer opens a new PF account for the employee and this is linked to the existing UAN of the employee.
As per EPFO norms, 12% of an employee’s salary is deducted for contribution to Provident Fund.
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